1. Office of Financial Services
  2. Schedules
  3. Fiscal Year 2024

Fiscal Year 2024

Download the Fiscal Year 2024 Year-End Instructions.

Download the Financial Services Calendar of Events.

Please be reminded that the University鈥檚 fiscal year 2024 is coming to an end.  In preparation for the final close and to comply with State regulations, all revenues earned and all goods and services received on or before June 30, 2024 must be reported in the financial records.  To ensure that this information is received by Financial Services in a timely manner, please adhere to the following procedures.

Revenues/Receivables

  • Please submit a list of all revenues earned through June 30 that has not been received.  These amounts will be set up as accounts receivable.  All receivable information must be submitted by July 18 on the form, "Receivables" 
  • If applicable, please inform Angie Smith immediately of any credit card transactions that were processed on or before June 30, 2024 and not deposited with Departmental Cashiers prior to July 1, 2024 to ensure those transactions are recorded in the correct period and to the correct accounts.
    NOTE:  This involves any department that accepts and processes credit card transactions.
  • If applicable, please inform Angie Smith of any wires that were received on or before June 30, 2024 and not deposited with Departmental Cashiers prior to July 1, 2024 to ensure those transactions are recorded in the correct period and to the correct accounts.

Expenditures/Payables

Purchase Orders

Any invoices (associated with purchase orders) on hand for goods or services received on or before June 30 must be submitted immediately for payment.  Please submit these invoices by July 12.  If you have not yet received an invoice for goods or services applicable to the 2023-2024 fiscal year, please make every effort to contact vendors to send you an invoice by the July 12 deadline.

If a vendor cannot provide you with an invoice before the deadline, an accounts payable entry will be recorded.  To facilitate this entry, please complete the form, 鈥Payables鈥 and submit it by July 18.

LaCarte Cards

Any items/invoices purchased on the LaCarte card and received by June 30, 2024 but not paid by the LaCarte card until after July 5, 2024 an accounts payable entry will be recorded.  Please complete the "Payables" form and submit it by July 18.

Interdepartmental Charges

All interdepartmental charge forms applicable to June 2024 (or prior) must be submitted to Financial Services by July 18.

Foundation Warrants

All foundation warrants that are to be drawn against 2023-2024 fiscal year funds must be completed and emailed to warrants@louisiana.edu by May 31.  As a reminder, before submitting a Foundation Warrant to the Office of Financial Services, please ensure that the business purpose is indicated on it.  If the request is for a LaCarte charge, remember to include a copy of the LaCarte statement in addition to the receipt(s). 

Purchasing Cards

Please refer to the for deadlines and more information.

If you have any questions on any of these year-end procedures, please contact the following:

Year End Forms

Receivables (excel)
Payables (excel)